President ‐ The president shall preside over meetings of the organization and executive board, serve as the primary organization contact, represent the organization at outside meetings, serve as a member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
Vice President ‐ The vice president shall assist the president and carry out the president’s duties in his or her absence or inability to serve. He or she will coordinate the review and selection of LVE scholarship recipients. The vice president may also assist with the duties of the secretary as needed.
Secretary ‐ The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minute book, bylaws, rules, membership list, and any other necessary supplies, and brings them to meetings. He or she will be responsible for lining up babysitters for all PTO meetings.
Treasurer ‐ The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting, make a full report at the end of the year, and prepare (or arrange for the preparation of) the yearly IRS tax report.
Volunteer Coordinator ‐ The volunteer coordinator shall maintain a master list of all parent volunteers, including their contact information and what events or projects they expressed an interest in. He or she will assist the Event Chairs with finding volunteers by providing event volunteer lists and/or sending emails to potential volunteers asking for help with an event. Scheduling and coordination of a volunteer’s time is then handled by the Event Chair or other committee member.
Sub‐committees (and chairs) will be assigned to each individual activity in the following categories: Communication, Fundraising, Family Events, Student Activities, Staff Support and Spirit/Hospitality. The Primary Committee Chairs will oversee the progress of but not be responsible for all events.
Note: the actual events and activities planned for next year will be decided by voting board members at the June planning meeting but the lists on this form represent many that are most likely to occur. Details about any event, activity, position or project/task can be shared with you by a current PTO board member. Please ask!